NREL ESH&Q Office Administrative Associate in Golden, Colorado
ESH&Q Office Administrative Associate
CO - Golden
Hours Per Week
Provide advanced-level business support to the Environment, Safety, Health & Quality (ESH&Q) Office by executing complex assignments with a high degree of independence. Serve as Assistant to the ESH&Q Director and management team. Serve as an administrative team member to ESH&Q staff and perform administrative tasks for the entire office. This position requires strong organizational skills, the ability to prioritize multiple demands, and excellent interpersonal skills. Prepares correspondence, reports, presentations, and more.
Provide complex, timely, and accurate senior-level administrative support to the ESH&Q Office Director and management team
Complete work assignments with a high degree of independence to determine work priority and procedures
Handle sensitive and proprietary information while maintaining a high degree of confidentiality and professionalism
Plan, implement, improve, and develop administrative and business systems and procedures to enable smooth and compliant operation of the ESH&Q Office
Manage the ESH&Q management team’s calendars, meetings, travel arrangements, expense processing, reimbursements, and external phone or email communication
Interface effectively with all levels of NREL management and staff, Department of Energy management and staff, regulatory agencies and community representatives, and other key internal and external contacts
Work closely with the ESH&Q management team in completing products and deliverables, such as preparing and submitting approved documents
Support ESH&Q management by taking meeting minutes, editing and preparing presentations, and data handling
Draft correspondence for response to internal and external inquiries and independently respond to and appropriately route requests
Collect and analyze data for NREL and ESH&Q performance metrics
Provide project tracking for ESH&Q Office deliverables and due dates
Maintain records (paper and electronic) for the office
Provide backup support to other ESH&Q administrative functions
Support ESH&Q events by selecting food menus and catering services, coordinating visitor access, scheduling facilities, and providing lodging and transportation information
Follow all NREL policies and procedures to ensure compliance with DOE Orders and NREL requirements
May perform financial and budget work
High School Diploma or equivalent and 4 or more years of experience or related administrative experience. Or, relevant Associate's Degree or certification program of comparable scope and 2 or more years of experience or equivalent related administrative experience.
Ability to prioritize work in a fast-paced environment and meet strict deadlines
Ability to provide creative, thorough, and practical solutions to a wide variety of problems
Ability to research, analyze, and draw conclusions to provide alternative solutions
Strong attention to detail
Considerable knowledge providing business and administrative support to Senior Managers
Considerable understanding of business support activities
Demonstrated experience working with software applications and office equipment
Effective written and verbal communication that is clear and concise
Excellent interpersonal skills individually and in a team environment
Approachable with a friendly collaborative style to getting things done
Considerable knowledge of specialized focused business support functions
Complete understanding of the general and detailed aspects of the business support activities, and their practical applications to problems and situations ordinarily encountered
Experienced skills in applicable software packages and office equipment
Demonstrated project administration skills
Full knowledge of specific principles, procedures and practices related to supported fields and disciplines
Strong written and verbal communication skills, team and interpersonal skills
Familiar with ESH&Q principles and concepts
Experience using Microsoft Office Suite and other computer software programs such as EtQ Reliance, Workday, Concur, Oracle, SharePoint, etc.
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The National Renewable Energy Laboratory (NREL) is a leader in the U.S. Department of Energy’s effort to secure an environmentally and economically sustainable energy future. With locations in Golden and Boulder, Colorado, and a satellite office in Washington, D.C., NREL is the primary laboratory for research, development, and deployment of renewable energy technologies in the United States.
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