NREL Jobs

Mobile nrel Logo

Job Information

National Renewable Energy Laboratory Professional II-Contract Admin MDP in Golden, Colorado

Posting Title

Professional II-Contract Admin MDP

.

Location

CO - Golden

.

Position Type

Limited Term (Fixed Term)

.

Hours Per Week

40

.

Job Description

The Acquisition Services MBA Development Program provides recent MBA graduates with an immersive experience within the Acquisition Services Group at the National Renewable Energy Laboratory (NREL). A three year program, selected candidates will be assigned to the Procurement Policy, Programs and Compliance Team within the Acquisition Services Group serving on four (4) 9-month rotations between each of the 4 Acquisition Services Teams:

  • 1) Sourcing and Subcontracts Team

  • 2) Simplified Acquisition Team

  • 3)Acquisition Strategy, Planning, and Construction Team

  • 4) Procurement Policies, Programs and Compliance Team.

30%-50% of participants time will be spent, as a group, engaging on various projects that serve to optimize the organization, improve processes, and support office-wide procurement support projects. These projects will vary and include areas such as data/spend analysis, strategic sourcing, supplier monitoring/KPIs, procurement process efficiency, systems, organization, etc. The remaining 50-70% will be in an operational role as a Professional II, Subcontract Administrator/Analyst on one of the four teams. Each rotation will be of a 9-month duration where participants will be integrated within their assigned team working on the same work as their peers within that team. This 9-month period will provide each participant with an in-depth understanding of the team, the required processes, and the day-to-day operational environment of the team. At the completion of the 3-year program, participants that satisfy all of the defined program objectives will be eligible for placement in a permanent role on one of the four teams.

This program will provide participants with an in-depth understanding and experience in:

Procurement, Sourcing, and Subcontract Administration within a Federal contract organization The Federal Acquisition Regulation (FAR) Procurement policies, procedures and program administration of a government approved purchasing system Purchasing/Buying for a Federally Funded Research and Development Center (FFRDC) Implementing and administering subcontracts under the Davis-Bacon Act (Construction subcontracts) Procurement business systems functional implementation Acquisition Strategy and Planning Strategic Sourcing and enterprise-wide procurement solution implementation Procurement data analysis End-to-end procurement lifecycle management.

Primary Responsibilities Include

  • Simplified Acquisition Team : This team is the buying arm of the organization. With primary responsibility for the procurement of supplies and simplified/Commercial services with a value less than $250K, The Simplified Acquisition Team is a fast-paced, high volume team that sources, negotiates, and executes purchase orders under short timelines often with exacting specifications. During this rotation, candidates will be responsible for the following:

  • Plan, Draft, Execute, administer, and close Purchase Orders

  • Coordinate with internal customers to generate specifications and statements of work

  • Develop effective purchasing strategy with internal customers based on needs

  • Perform Market Research

  • Review sole source justifications

  • Perform price analysis

  • Negotiate and administer fixed price commercial item/service purchases.

  • Resolve issues related to subcontractor performance, intellectual property, subcontractor equipment purchases, and organizational conflicts of interest.

  • Interface with business unit management teams, Legal and mid-to senior level business areas and management

  • Interface with management, staff, vendors, and service providers

  • Provide timely and accurate data entry for receipt of deliverables and payment processing

  • Closeout of completed Purchase Orders

  • Provide timely and accurate data entry for receipt of deliverables and payment processing

  • Maintain correspondence, records, and files

  • Team with Acquisition Service Group members on projects as assigned.

  • Sourcing and Subcontracts Team : This team is responsible for the execution of subcontracts and agreements with the many partners and subcontractors with which NREL works on the various research projects support activities essential to the operation of the lab. These agreements vary in term (3 months-5years), type (Firm-Fixed Price, Labor Hour and Expense, Cost), and scope through several categories of spend. The Sourcing and Subcontracts Team has exposure to every area of the lab and each Subcontract Administrator is responsible for the full gamut of the contracting process from RFP to closeout. During this rotation, candidates will be responsible for the following:

  • Plan, Draft, Execute, administer, and close Subcontracts

  • Coordinate with internal customers to generate specifications and statements of work

  • Develop effective acquisition strategy with internal customers based on needs

  • Perform Market Research

  • Review sole source justifications and other subcontract documentation

  • Perform cost/price analysis

  • Resolve issues related to subcontractor performance, intellectual property, subcontractor equipment purchases, and organizational conflicts of interest.

  • Interface with business unit management teams, Legal and mid-to senior level business areas and management

  • Interface with management, staff, suppliers and subcontractors

  • Provide timely and accurate data entry for receipt of deliverables and payment processing

  • Closeout of completed Subcontracts

  • Provide timely and accurate data entry for receipt of deliverables and payment processing

  • Maintain correspondence, records, and files

  • Team with Acquisition Service Group members on projects as assigned.

  • Pre-procurement planning with customers

  • Participation in pre-proposal conferences

  • Solicitation process implementation

  • Leadership of subcontract negotiations

  • Award of various types of approved subcontracts

  • Post award subcontract administration

  • May include assignment of complex purchase orders

-Acquisition Strategy, Planning, and Construction Team : This team is split in to two unique missions – Strategy/Planning and Construction. The Acquisition Strategy and Planning side of this team works closely with each of the Labs 7 Directorates to understand their short and long-term procurement/acquisition needs to develop strategies and integrated plans for execution. The ASP team is the front line of the services we provide to the lab and is critical to enabling efficiencies in the processes of the group as whole. The Construction side of this team is tightly integrated with the lab’s Site Operations elements and is responsible for the contracting and administration of agreements for the various construction and site maintenance needs at the lab. Whether building a facility, renovating existing space, or other campus infrastructure projects, Construction Subcontract Administrators have a specialized skillset within the organization due to the nuances inherent in the role as well as the unique Federal regulatory requirements. During this rotation, candidates will be responsible for the following:

  • Support the Planning and Strategy of Directorate procurement portfolio

  • Coordinate with Site Operations to generate specifications for construction and site services

  • Develop effective acquisition strategy with internal customers based on needs

  • Perform Market Research

  • Review sole source justifications and other subcontract documentation

  • Perform cost/price analysis

  • Resolve issues related to subcontractor performance, intellectual property, subcontractor equipment purchases, and organizational conflicts of interest.

  • Ensure compliance with Davis Bacon and other applicable requirements

  • Interface with business unit management teams, Legal and mid-to senior level business areas and management

  • Interface with management, staff, suppliers and subcontractors

  • Provide timely and accurate data entry for receipt of deliverables and payment processing

  • Closeout of completed Construction Subcontracts

  • Provide timely and accurate data entry for receipt of deliverables and payment processing

  • Maintain correspondence, records, and files

  • Team with Acquisition Service Group members on projects as assigned.

  • Pre-procurement planning with customers

  • Participation in pre-proposal/pre-construction conferences

  • Solicitation process implementation

  • Leadership of subcontract negotiations

  • Award Construction Task Orders

  • Post award subcontract administration

  • Procurement Policies, Programs, and Compliance Team : This team serves as the procurement support side of the group. With the responsibility for systems, metrics, the various oversight programs, audit, and (of course) policy and procedure maintenance, this team ensures that the lab is compliant with the various local and federal regulations as well as our prime contract with the Department of Energy. During this rotation, candidates will be responsible for the following:

  • Provide guidance to procurement professionals in support of procurement actions by referencing the FAR, DEAR and NREL procurement policies and procedures

  • Interpret federal procurement regulations as they apply to the acquisition of goods and services, financial processes, and other processes, practices, and procedures

  • Assist in implementing policies and procedures to ensure that they are in compliance with the appropriate federal and Department of Energy procurement regulations, orders and guidance and that regulatory reporting requirements are met through procurement policies and procedures

  • Assist in development and implementation of tools and processes designed to increase employee awareness and knowledge of compliance policies

  • Audit and evaluate current policies, procedures, and documentation for compliance with government procurement regulations

  • Use independent judgment and creativity applied to resolution of contract issues

  • Interface with Business Unit management teams, Legal Department and mid-to senior level business areas and management

  • support subcontract closeout program

  • Closeout of completed subcontracts. Interface with management, staff, vendors, and service providers

  • Provide timely and accurate data entry for receipt of deliverables and payment processing

  • Maintain correspondence, records, and files and serve as primary point of contact for AS records management and retention

  • Other duties and responsibilities as assigned.

.

Basic Qualifications

Relevant Master's Degree or equivalent relevant education/experience.

.

Additional Required Qualifications

  • Master’s Degree in Supply Chain Management, Procurement or similar field of study from an accredited Universityin the 12 months prior to applying.

  • General knowledge and application of technical standards, principles, theories and techniques.

  • Frequent application of industry concepts and principles.

  • General knowledge of laws, regulations, principles, procedures and practices related to specific field.

  • Skilled in problem solving, written and verbal communication.

  • Ability to use various computer software programs.

Preferred Qualifications

.

Submission Guidelines

Please note that in order to be considered an applicant for any position at NREL you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

.

EEO Policy

NREL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard basis of age (40 and over), color, disability, gender identity, genetic information, marital status, military or veteran status, national origin/ancestry, race, religion, creed, sex (including pregnancy, childbirth, breastfeeding), sexual orientation, and any other applicable status protected by federal, state, or local laws.

EEO is the Law at http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm | Pay Transparency Nondiscrimination at https://www.dol.gov/ofccp/pdf/pay-transpEnglishunformattedESQA508c.pdf | Reasonable Accommodations at http://www.nrel.gov/careers/employment-policies.html

E -Verify www.dhs.gov/E-Verify |For information about right to work, click here at http://www.justice.gov/sites/default/files/crt/legacy/2013/08/13/FinalOSCPosterEN08012013.pdf for English or here at http://www.justice.gov/crt/file/813271/download for Spanish.

E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.

The National Renewable Energy Laboratory (NREL) is a leader in the U.S. Department of Energy’s effort to secure an environmentally and economically sustainable energy future. With locations in Golden and Boulder, Colorado, and a satellite office in Washington, D.C., NREL is the primary laboratory for research, development, and deployment of renewable energy technologies in the United States.

NREL is subject to Department of Energy (DOE) access restrictions. All candidates must be authorized to access the facility per DOE rules and guidance within a reasonable time frame for the specified position in order to be considered for an interview. DOE rules for site access during the interview process are the same regardless of whether the candidate is interviewed on-site, off-site, or via telephone or videoconference. Additionally, DOE contractor employees are prohibited from participating in certain Foreign Government Talent Recruitment Programs (FGTRPs). If a candidate is currently participating in an FGTRP, they will be required to disclose their participation after receiving an offer of employment and may be required to disengage from participation in the FGTRP prior to commencing employment. Any offer of employment is conditional on the ability to obtain work authorization and to be granted access to NREL by the Department of Energy (DOE). We understand that COVID-19 may have caused delays or closures at offices, consulates, and embassies. However, NREL cannot make exceptions to work authorization and access requirements, and exceptions to these requirements are not being made for COVID-19 related delays.

Please review the information on our Hiring Process at https://www.nrel.gov/careers/hiring-process.html website before you create an account and apply for a job. We also hope you will learn more about NREL at https://www.nrel.gov/about/ , visit our Careers site at https://www.nrel.gov/careers/ , and continue to search for job opportunities at https://nrel.wd5.myworkdayjobs.com/NREL at the lab.

DirectEmployers