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National Renewable Energy Laboratory Records and Information Management Specialist in Golden, Colorado

Posting Title

Records and Information Management Specialist

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Location

CO - Golden

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Position Type

Regular

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Hours Per Week

40

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Mandatory COVID-19 Vaccination Protocols

Employment at NREL is contingent upon your compliance with all NREL and DOE safety protocols and mitigation efforts directed at the COVID-19 pandemic. At present, NREL requires all employees to be immunized against COVID-19. Upon hire, new employees must be prepared to provide proof of vaccination on your first day of employment. All employees must have completed vaccinations by November 1, 2021.

Working at NREL

The National Renewable Energy Laboratory (NREL), located at the foothills of the Rocky Mountains in Golden, Colorado is the nation's primary laboratory for research and development of renewable energy and energy efficiency technologies.

From day one at NREL, you’ll connect with coworkers driven by the same mission to save the planet. By joining an organization that values a supportive, inclusive, and flexible work environment, you’ll have the opportunity to engage through our eight employee resource groups, numerous employee-driven clubs, and learning and professional development classes.

NREL supports inclusive, diverse, and unbiased hiring practices that promote creativity and innovation. By collaborating with organizations that focus on diverse talent pools, reaching out to underrepresented demographics, and providing an inclusive application and interview process, our Talent Acquisition team aims to hear all voices equally. We strive to attract a highly diverse workforce and create a culture where every employee feels welcomed and respected and they can be their authentic selves.

Job Description

The National Renewable Energy Laboratory (NREL), located in Golden, Colorado, is looking for an electronic records expert focused primarily on developing, implementing, and maintaining NARA and DOE compliant electronic recordkeeping functionality and controls into our existing and future electronic environment, while fostering an inclusive and integrity focused work environment. NREL specializes in renewable energy and energy efficiency research and development. NREL is a government-owned, contractor-operated facility, and is funded through the United States Department of Energy.

At NREL, we focus on creative answers to energy challenges. From breakthroughs in fundamental science to new clean energy technologies to integrated energy systems that power our lives, NREL researchers are transforming the way the nation and the world use energy.

This position reports to the Associate General Counsel, Compliance but will work principally under the direction of the Records and Information Governance Manager.

Primary responsibilities:

  • Developing and implementing compliant electronic functionality for Microsoft 365 Apps (primarily SharePoint and Outlook) and other distributed electronic systems

  • Acting as the primary interface between the NREL records program and the information technology organization to enable electronic recordkeeping requirements to be embedded and operational, and interfacing with individual system owners to guide their deployment of electronic recordkeeping requirements into new and existing systems.

  • Functional subject matter expert for electronic records to monitor NREL’s compliance to federal laws, DOE Orders and NARA regulations.

  • Organize, monitor, classify, and review electronic records for appropriate arrangement, metadata, and workflow.

  • Extensive technical expertise and experience with Microsoft 365.

  • Complete understanding and wide application of technical principles, theories and concepts in the records and information management field.

  • Experience developing, implementing, and administering enterprise content management, electronic recordkeeping, and electronic document management systems.

  • Knowledge and understanding of information technology principles, concepts, theories, and techniques pertaining to system development and lifecycle; electronic information system architecture and infrastructure, including data management and storage; imaging technologies; programs and applications used to create, retrieve, store, and distribute records and information.

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Basic Qualifications

Relevant Bachelor's Degree and 8 or more years of experience or equivalent relevant education/experience. Or, relevant Master's Degree and 6 or more years of experience or equivalent relevant education/experience. Or, relevant PhD and 4 or more years of experience or equivalent relevant education/experience. Or, relevant JD and 3 or more years of experience or equivalent relevant education/experience.

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Additional Required Qualifications

  • Demonstrated and relevant successful experience performing the analysis, design, implementation, and administration of a records and information management program.

  • 10 or more years of professional level records and information experience in a Federal Government or Federal Contractor environment, preferably within the US Department of Energy.

  • Experience managing projects or initiatives in electronic records and information management and viewed as an electronic recordkeeping subject matter expert.

  • Working knowledge of Personally Identifiable Information (PII) and Protected Health Information (PHI) requirements.

  • Excellent verbal and written communications skills and the ability to convey ideas through all forms of correspondence are strongly favored.

  • Ability to work cooperatively in a fast-paced, dynamic team environment and communicate effectively with colleagues, NREL leadership and staff.

  • Ability to effectively collaborate with, form strong working relationships with, learn from, and communicate frequently and respectfully with all levels of NREL personnel.

  • Must be detail-oriented with excellent organizational skills, able to multi-task, and able to work independently while exhibiting outstanding interpersonal skills and team orientation.

Preferred Qualifications

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Annual Salary Range (based on full-time 40 hours per week)

Annual Salary Range: $73,900 - $133,100

Offers will typically be made in the bottom half of the listed range. NREL takes into consideration a candidate’s education, training, and experience, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the Colorado Equal Pay for Equal Work Act, a potential new employee’s salary history will not be used in compensation decisions.

Benefits Summary

Benefits include medical, dental, and vision insurance; short- and long-term disability insurance; pension benefits; 403(b) Employee Savings Plan with employer match; life and accidental death and dismemberment (AD&D) insurance; personal time off (PTO) and sick leave; paid holidays; and tuition reimbursement. NREL employees may be eligible for, but are not guaranteed, performance-, merit-, and achievement- based awards that include a monetary component. Some positions may be eligible for relocation expense reimbursement. Limited-term positions are not eligible for long-term disability or tuition reimbursement.

* Based on eligibility rules

Submission Guidelines

Please note that in order to be considered an applicant for any position at NREL you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

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EEO Policy

NREL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard basis of age (40 and over), color, disability, gender identity, genetic information, marital status, military or veteran status, national origin/ancestry, race, religion, creed, sex (including pregnancy, childbirth, breastfeeding), sexual orientation, and any other applicable status protected by federal, state, or local laws.

EEO is the Law (http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm) | Pay Transparency Nondiscrimination (https://www.dol.gov/ofccp/pdf/pay-transp_English_unformattedESQA508c.pdf) | Reasonable Accommodations (http://www.nrel.gov/careers/employment-policies.html)

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E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.

The National Renewable Energy Laboratory (NREL) is a leader in the U.S. Department of Energy’s effort to secure an environmentally and economically sustainable energy future. With locations in Golden and Boulder, Colorado, and a satellite office in Washington, D.C., NREL is the primary laboratory for research, development, and deployment of renewable energy technologies in the United States.

NREL is subject to Department of Energy (DOE) access restrictions. All candidates must be authorized to access the facility per DOE rules and guidance within a reasonable time frame for the specified position in order to be considered for an interview. DOE rules for site access during the interview process are the same regardless of whether the candidate is interviewed on-site, off-site, or via telephone or videoconference. Additionally, DOE contractor employees are prohibited from participating in certain Foreign Government Talent Recruitment Programs (FGTRPs). If a candidate is currently participating in an FGTRP, they will be required to disclose their participation after receiving an offer of employment and may be required to disengage from participation in the FGTRP prior to commencing employment. Any offer of employment is conditional on the ability to obtain work authorization and to be granted access to NREL by the Department of Energy (DOE). We understand that COVID-19 may have caused delays or closures at offices, consulates, and embassies. However, NREL cannot make exceptions to work authorization and access requirements, and exceptions to these requirements are not being made for COVID-19 related delays.

Please review the information on our Hiring Process (https://www.nrel.gov/careers/hiring-process.html) website before you create an account and apply for a job. We also hope you will learn more about NREL (https://www.nrel.gov/about/) , visit our Careers site (https://www.nrel.gov/careers/) , and continue to search for job opportunities (https://nrel.wd5.myworkdayjobs.com/NREL) at the lab.

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